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Here's what needs your attention
Live Overview
Testing tools — sends test emails, not for event day
Show tasks
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Show sequences
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Live Ops Map
See where the team is on the event day and who is escorting whom
Team Chat
Private team messaging, sub-team channels, and meeting scheduling for Med&X.
Plexus Conference 2026
December 4–5, 2026 in Zagreb
Plexus Experience registrations — people who signed up via a /plexus link
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Event-combo invite links
Pick any combination of the four events and share one premium public page that presents exactly those events. Guests register through the existing entry points. Links you already sent out are never changed.
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Enable session check-in from the Schedule tab using the button on each session.
When the conference is over, run one round: thank everyone who came, follow up gently with those who could not make it, issue every attendee a certificate of attendance, and ask one quick question. Each part is staged in the outbox for your approval — nothing sends until you approve it.
Re-running the round never duplicates a certificate or an email — every attendee is handled exactly once. Certificates appear in each attendee's My Med&X the moment the round runs. Recap drafts, testimonials, speaker kits, early-bird codes and sponsor reports live in the Post-event engine.
A short, one-tap survey for the people who actually checked in — an overall star rating, would-they-recommend, and one optional note. Invites are staged in the outbox for your approval. Nothing sends until you approve it.
Only checked-in attendees receive a survey, and each person is surveyed once — re-sending never double-invites.
Approving reassigns the ticket to the colleague in place — the QR code never changes, so the same ticket checks in the new person. Both sides are notified through the approval outbox.
Plexus is free, so seats get held by people who never show. Run a confirmation round: everyone registered gets a one-tap "Yes, I'm coming" link. The round is staged in the outbox for your approval before anything sends. Unconfirmed seats can be released to the waitlist.
Auto mode fires the confirm round at T-7, a reminder at T-4, and releases unconfirmed seats at T-3 days before the conference date. Rounds always wait for your approval in the outbox.
When a ticket type sells out, capture the demand here instead of losing it. Promote opens the existing invite-link editor for that person, so payment always flows through the normal registration path.
Conference Identity
Edits propagate live to /api/conferences/plexus-2026 and the Croatians Abroad invite page.
Conference Pricing (EUR)
Conference Dates
Key Dates (shown on user portal)
Testimonials
Venue Rooms
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Med&X Accelerator
Research internship program
Key settings from across Accelerator tabs at a glance.
These values are displayed on the user-facing Accelerator overview page.
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Biomedical Forum
Senior leaders network
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Changes update the invite link pricing automatically. Existing links will use the new price on next load.
Verified candidates flow into the invitation queue. Accepting one hands off to the same personal magic-link invitation the Forum considerations use. Keyboard in the queue: V verified, R rejected, G Google, Enter open.
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No pending applications
Plexus Week 2026
Conference, Gala and the whole week in one place. 4–5 December in Zagreb.
Building Bridges
Global networking events connecting the Croatian biomedical diaspora.
Accelerator
The Med&X research internship program, from application to placement.
Biomedical Forum
The senior leaders network, its members and recruitment pipeline.
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Building Bridges in Biomedicine
Mini-events connecting Croatian biomedical professionals globally
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Finances
Financial management and tracking
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Latest payments from Stripe — verify against registrations.
Upload a CSV export from your bank. Croatian exports (semicolon-delimited, comma decimals) are auto-detected. Map the columns, then match each line to an unpaid bank-transfer registration in one click.
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PR & Media
Social media, newsletters, and content management
No upcoming content scheduled
No recent posts
No draft newsletters
No active campaigns
No posts yet
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No media files
No generations yet
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Message members
The one place to reach members.
Use this for a precise send — pick a group or tier, set a homepage banner or expiry, or add a push. Reaches the member notification panel.
Member Newsletter
Create and send email newsletters to user portal members
Portal Content
Manage dynamic content displayed on the user portal (news, hero cards, featured content, quick links)
No content items yet. Click "Add Content" to create your first item.
Website content
Edit the words shown on the public medx.hr website. Pick a page, open a block, write your text and save. Leave a block blank to use the built-in default.
Messages
Member conversations. The inbox shows what needs a reply first.
No messages sent yet
Portal editor
The member portal content — the living Member Home feed, member-submitted opportunities, and the on-demand talk library.
Dated items shown on the member dashboard's Latest-from-Med&X feed. Unpublished drafts stay hidden from members. The Digest flag marks an item for the email/notification digest.
Message members
The one place to reach members.
Use this for a broad post to everyone or a project's followers. Members see it in their notification bell.
Push delivery is handled by the member app's outbox. Publishing only records the announcement and, if ticked, flags it for the app to deliver. Nothing is emailed from here.
Member Ops
Manage the member experience — the member portal, the home screen, the accelerator sites, tasks and rewards, and the two ways you reach members.
plexus.announcement). Leave it empty to hide the banner. Registration copy already carries the quiet "free and seats are capped" line.
Each card below is one row on the member home screen. Edit the words, pick a state, and press Save on that row. Changes appear for members right away.
Gala Evening
Manage invitations, settings, and registrations
Guest list
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After the evening, run one round: thank everyone who came, follow up gently with those who could not make it, issue every guest a certificate of attendance, and ask one quick question. Each part is staged in the outbox for your approval — nothing sends until you approve it.
Re-running the round never duplicates a certificate or an email — every guest is handled exactly once. Recap drafts, testimonials, speaker kits, early-bird codes and sponsor reports live in the Post-event engine.
A short, one-tap survey for the guests who actually checked in — an overall star rating, would-they-recommend, and one optional note. Invites are staged in the outbox for your approval. Nothing sends until you approve it.
Only checked-in guests receive a survey, and each person is surveyed once — re-sending never double-invites.
Auctions
Live charity auctions for any event. Zero-login table bidding, staff paddle entry, a big-screen display, and winners settled as donations.
Croatians Abroad
Personally-invited diaspora guests. One link → three events (Conference free, Bridges free, Gala paid).
Croatians Abroad is an invitee segment, not a separate event — a curated guest list that receives personal multi-event invitations.
Create Diaspora Invite Link
Generate a shareable link for personally-invited diaspora guests. They will see all three events and can select any combination independently.
Existing Invite Links
Registrations
Email Registrants
Send an announcement to everyone registered for an event (e.g. final details the week before). Test rows are excluded automatically.
Year Calendar
Everything Med&X is running this year and next, color-coded by project. Confirmed dates are solid, potential ones are outlined. Click any bar to edit it inline, print the board for the wall, or export it to CSV.
Board pack
Godišnje izvješće from live portal numbers — members, events, registrations and gala pledges. Every figure is read from the database at generation time, nothing is typed in by hand.
Editions
Archive a finished edition and roll a project into its next one. Nothing is ever deleted — issued tickets, certificates and receipts stay valid forever, and archived editions feed the Talk Library and Moments.
CME / HLK accreditation
Flag a conference edition as accredited by the Croatian Medical Chamber (Hrvatska liječnička komora). Accredited events additively collect physician date of birth and OIB, with explicit consent, on the registration form. Export consented attendees for chamber reporting. CME credit is official chamber credit and is kept separate from the internal rewards points.
Event invitations
Create a campaign for any event, import your invitee list, approve the bilingual invitation once, then let a paced daily drip do the sending. Every message flows through the approval outbox — nothing sends on its own, and the kill switch stops the next wave the moment you pause.
Event reminders
Warm, automatic reminder sequences for everyone already registered. Approve a sequence once and each touch is sent on its own T-minus date through the approval outbox, in each member’s language, with the non-refundable note shown to guests who have paid.
Post-event engine
The first 48 hours after an event decide how it is remembered. Assemble the recap while it is warm, collect testimonials with consent, thank each speaker with their own numbers, give attendees a reason to come back next year, and show every sponsor exactly what their support delivered.
48-hour recap
Drafts a recap article, a thank-you photo post and a by-the-numbers graphic from the real event data — attendance, speakers, sessions, photos. All three land in the content calendar as drafts for one approval.
Testimonials
Attendees who left a high survey rating are asked — with their consent — whether we may quote them by name. Approved quotes become the real testimonials for the website and next year’s brochures.
Thank-you kits
Each speaker receives a personal thank-you with their audience size and star rating. Attendees receive a warm bilingual thank-you with their certificate and a one-tap LinkedIn share. Both are approve-once outbox batches.
Early-bird bridge
Thank this year’s attendees with a personal early-bird code for the next edition. Codes are real promo codes riding the existing checkout — and they reach an inbox only after two approvals: the bridge itself, then the outbox batch.
Sponsor fulfilment reports
A per-sponsor report of what their partnership delivered — placements, mentions, reach — drafted from the real event data, exportable as a PDF, and sent through the outbox to open the renewal conversation.
Files
Team files kept safely in the database — they stay here through every redeploy. Up to 5MB each; bigger files stay on SharePoint.
Sign-up Forms
Beautiful public sign-up pages for short events: networking evenings, workshops, talks. Share one link and watch signups arrive live.
Guest Passes
Personal access links for high-level guests: one person, one event, only the modules you grant. Zero login, beautiful on a phone.
Conferences
Create future editions (Plexus 2027, 2028…), clone last year's tickets, and set which one is live for attendees.
Live Q&A
Questions members ask on the Live tab during the conference. Respond here — the answer appears on their phones within seconds. Refreshes automatically while this page is open.
Resources
Guides for running the portal, plus presentations and materials the team can use at events.
The team app
1 itemInstall on a phone
Scanner and admin tools, one tap from the home screen. Share this with volunteers — they open the address, then choose “Add to Home Screen.” Show or print the QR at the door so they can scan it.
Presentations
1 itemWho we are
The evergreen Med&X deck for the Gala and high-level events. Opens full screen in the browser — navigate with the arrow keys. 15 slides.
Brochures
1 itemGala sponsorship brochure
The official Plexus Gala partnership brochure with the tier ladder and reach — ready to email to prospective sponsors.
Handbooks and runbooks
2 itemsOperations Handbook
Plain-language, step-by-step guide to every job in this portal — newsletters, the outbox, event-day scanning, the post-event round, the bank statement, adding a teammate, and more. Written for anyone on the team.
Runbook — if something breaks
The emergency one-pager: where everything runs, how to check it is up, what to do if the portal is down, who has access, and how to restore a backup. Keep it findable.
Team Access
Admin = full access. Scanner staff = check-in tools + System Health only (no settings, finance, deletions). Add volunteers as staff so they can scan at the door without full access.
Add or update a team member
New teammates sign in at this same web address using the email and password you set here.
Invite an admin by email
They receive a temporary password by email and must set their own (8+ characters) at first sign-in. New invitees start with Home only — grant sections afterwards with the Permissions button on their row.
Audit Log
Who changed what — price changes, conference activation, announcements, bulk emails, DB downloads.
System Health
Preflight check across every flow that can go wrong — run it before the event and any time something seems off.
Game Day
The live event-day control room — activates automatically on the day of the event, or switch on test mode to rehearse.
Učitavanje Game Day nadzorne ploče…
Game Day — Settings
Mode, volunteer magic-link invites and per-volunteer permissions. Volunteers never see finances or other events.